City Clerk

Responsibilities

As a City Council-appointed, record-keeping officer, the City Clerk and staff are responsible for the preparation, execution, and archiving of all City Council documents as prescribed by State law and City Code.

These duties include:

  • Archiving city documents, official proceedings, ordinances, and resolutions
  • Maintains committee applications and appointments
  • Maintains City Council and committee meeting minutes and audio files
  • Recording official documents
  • Maintains election records and official records
  • Public Records Custodian
  • Magnolia Cemetery Custodian

Audio recordings and approved meeting minutes are available for public access. The minutes of all meetings are presented to the various board(s) at the next regular scheduled meeting. Once approved by the board, the meeting minutes are available on our website for public use but are not considered the official record. An official record or public record request can be obtained from the City Clerk's office at (850) 892-8500 located at City Hall.