The City Clerk is a Charter Officer appointed by, and reporting to, the City Council. As a Charter Officer, the City Clerk is part of the Administrative Branch of the City Council.
The City Clerk is committed to serving the public by striving for excellence in the preparation of minutes of meetings, providing complete and accurate information, preserving the records of the City, and maintaining a professional level of service in all phases of operation.
The City Clerk is also the official custodian of public records, official custodian of the City Seal, and attests to all official documents of the City.
As a City Council-appointed, record-keeping officer, the City Clerk is responsible for the preparation, execution, and archiving of all city documents as prescribed by State law and City Code.
These duties include:
- Archiving city documents, official proceedings, ordinances, and resolutions
- Maintains committee applications and appointments
- Maintains City Council and committee meeting minutes and audio files
- Recording official documents
- Maintains election records and official records
- Public Records Custodian
- Magnolia Cemetery Custodian
Audio recordings and approved meeting minutes are available for public access. The minutes of all meetings are presented to the various board(s) at the next regular scheduled meeting. Once approved by the board, the meeting minutes are available on our website for public use but are not considered the official record. An official record or public record request can be obtained from the City Clerk's office at (850) 892-8500 located at City Hall.